Electronic Signatures for Business. Why aren’t companies going back to paper?

Before Electronic Signatures: Mountains of Paper and Endless Waiting

Until recently, everyday life for many Lithuanian businesses looked like this: each contract or document turned into physical sheets that had to be printed, signed by hand, delivered to a manager, and then sent to partners by mail or courier. Accountants, administrators, and managers spent significant amounts of their time not on strategic tasks, but on routines – printing, signing, sending documents, and chasing colleagues and partners for signatures. A single missing signature or a person away on a business trip could halt the entire process. Signing documents could take weeks rather than days, resulting in missed opportunities and additional stress.

Key challenges:

• Dependency on physical location;
• Lengthy signing times (days to weeks);
• High risk of human error (forgotten signatures, lost documents);
• Time-consuming document search and archiving.

Paper-based document signing was slow, inefficient, and posed extra risks – from human error to lost opportunities and increased operational costs.

With electronic signatures – digitalising processes and real change

Adopting electronic signatures has become widespread in Lithuanian organisations, bringing measurable benefits. Companies previously reliant on paper now report signature times reduced from days or weeks to mere minutes. Administrative and financial departments that used to spend considerable time printing, sending, tracking, and archiving documents now perform all these steps within a single digital system.

Organisations with multiple offices or remote workers particularly value the ability to sign documents without physical meetings or mailing original papers. Electronic signatures help avoid delays caused by lost or stalled documents, allowing teams to quickly finalise critical deals or internal processes – often on the same day.

In regulated sectors such as healthcare or logistics, electronic signatures ensure compliance with regulations (eIDAS, GDPR, ISO/IEC 27001). Real-time signature tracking provides greater transparency, and automated reminders reduce the risk of forgotten signatures.

Key challenges:

• Shorter document signing times – contracts completed in minutes or hours, not days;

• Centralised document management, sharing, and signature tracking;

• Lower error rates through automatic checks, reducing missed signatures or fields;

• Reduced costs for paper, printing, mailing, and manual labour;

• Documents are stored securely to the highest standards, always accessible for audits.

Electronic signatures improve document control and significantly change organisational work culture – processes become transparent, traceable, and fully manageable. This approach enables companies to work faster, cut costs, ensure compliance, and centrally manage document workflows. These results have become the new standard among Lithuanian companies adopting digital document management and electronic signatures.

Frequently Asked Questions About Electronic Signatures

Are electronic signatures secure?

Yes, ZebraSign meets the highest security standards (ISO/IEC 27001, eIDAS, GDPR).

What makes ZebraSign different from other electronic signature solutions?

ZebraSign goes beyond signatures—it’s a complete electronic document management tool. The platform enables signing as well as automation of the entire document process: creation, organisation, grouping, sequencing signatures, using templates, real-time signature tracking, and integration with other business systems. This is highly valued by logistics, healthcare, and other sectors requiring smooth document workflows.

How quickly can I start using ZebraSign?

Registration takes just a few minutes. The platform is browser-based, and signing is possible via mobile devices or computers. ZebraSign Signature Pad apps are available on Google Play and Apple App Store, and ZebraSign Printer supports Windows and macOS.

Conclusion

Electronic signatures are not just a technological solution; they provide practical support in daily tasks. Modern companies using ZebraSign avoid delays, errors, and paperwork, allowing employees to focus on important tasks. Electronic signing enables faster, safer, and more convenient workflows – something genuinely valuable today.

Interested in learning more? Visit zebrasign.com or get in touch for a consultation – we’ll help you digitalise your document signing processes.