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ZebraSign Electronic logbooks ensure data security and accessibility from anywhere while also offering several additional benefits. This article outlines four key advantages of electronic logbooks that simplify daily document management processes.
If your business is still dependent on paper documents and logs, chances are you face daily challenges such as delayed signatures, missing records, and the constant transportation of physical documents between locations. These issues can lead to errors, wasted time, and even legal complications. As businesses grow and data protection regulations become stricter, the question is no longer “Should we address this problem?” but rather, “How can we solve it quickly, securely, and efficiently?”
Digital technologies provide a solution to these challenges, with electronic logs offering a modern alternative to paper-based systems. Electronic logbooks, such as those provided by ZebraSign, ensure data security and accessibility from anywhere while also offering several additional benefits. This article outlines four key advantages of electronic logbooks that simplify daily document management processes.
As business needs evolve, traditional solutions often prove too rigid or insufficiently versatile. ZebraSign electronic logs allow for the creation of customized logs tailored to specific operational requirements. This tool offers the ability to configure log fields according to unique needs and supports the creation of an unlimited number of logs, enabling the digitization of existing records as well as the easy development of new ones.
Electronic logbooks can be applied to a wide range of scenarios. They can be used for tasks such as recording daily activities like facility cleaning or technical inspections and for periodic responsibilities like safety training or onboarding documentation. The platform supports multiple signing methods, including Smart-ID, mobile signatures, or free handwritten signatures. With entries signed digitally, the records become accurate, easily traceable, and efficiently managed.
Unlike paper logbooks, where you must manually check the validity of entries and remember deadlines, electronic logs allow you to automate these processes. It is possible to set the signing intervals, and once the specified period ends, the system automatically reminds users to complete the necessary entries. This feature is particularly beneficial for organizations that need to ensure no critical records are missed.
Introducing new employees to company policies and documentation often requires considerable time and effort. For example, onboarding may involve providing safety instructions, internal regulations, or other documents for review. Traditionally, this means delivering physical documents or sending them individually to each employee.
Electronic logbooks automate and streamline this process. Employees assigned to specific groups—such as technicians, cleaners, or drivers—can be granted automatic access to the logbooks relevant to their role. These logs may include supplementary materials, such as onboarding forms, safety guidelines, photos, or links. With all necessary information conveniently accessible in one location, new employees can efficiently review and complete the required documentation. This system eliminates the extra steps associated with physical records and facilitates the smooth integration of new team members.
Electronic logbooks offer enhanced accessibility and flexibility, addressing common challenges encountered during the transition to digital solutions. Not all employees have advanced technological skills or access to personal devices equipped with signing tools, which can create barriers when moving from paper to electronic systems.
This challenge is effectively addressed by ZebraSign’s flexible signing options. Data can be entered or signed on a shared tablet located in the workplace, eliminating the need for personal devices. The platform also supports handwritten signatures, allowing users to sign directly on a smart screen using a pen. This functionality ensures that electronic logs remain accessible to employees regardless of their technological proficiency, available resources, or cultural backgrounds.
ZebraSign’s electronic logs are designed to address the real challenges faced by businesses still relying on paper. By digitizing logbooks, companies can eliminate the administrative burdens associated with paper records and automate repetitive processes.
If you haven’t yet explored the benefits of electronic logbooks, now is the perfect time to start. ZebraSign offers a 14-day free trial, allowing you to experience firsthand how easy it is to manage documents digitally. Discover the difference electronic logs can make for your business today.
An electronic signature system allows you to store, organise and find the documents you need quickly and conveniently. All records are electronic, so there is no need for lengthy searches and paperwork.
Digitised documents allow you to take advantage of the benefits of electronic signatures, easy storage and retrieval, and enjoy more efficient work.
Electronic signature system ensures the security of documents and protects them against loss, damage or unwanted changes. Documents are encrypted and stored centrally, minimising risk and ensuring their immutability.
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