Electronic logbooks
Customize logbooks, fill entries, and sign with an electronic signature – streamline compliance and record-keeping. Save administrative time.
7 days free · no card required
Why it matters
Paper logbooks go missing, and entries fall behind
Without ZebraSign
- Paper logbooks get lost or damaged
- Hard to prove who filled in an entry, and when
- Inspections mean digging through paperwork
With ZebraSign
- All logbooks safe in one digital system
- Every entry timestamped and signed
- Ready for inspection in one click
Essential features of ZebraSign logbooks
Flexible logbook creation
Create logbooks tailored to specific needs. Add only the necessary data entry fields.
Periodic signing
Ensure regular signing of logbooks. Automated reminders notify about upcoming deadlines.
dynamic user list
Automatically assign employees to relevant logbooks. When a new employee is added, they will automatically receive the attachments within the logbook.
fillable attachments
Include the desired data entry fields in the attached accompanying documents. Complete and sign using your preferred methods.
Drag & drop Fillable fields
Fill in the specific fields included in the attachments. Drag and drop specific fields or sign with a handwritten signature.
Mandatory document review
Ensure logbook entries are submitted only after completing the document review or filling out the required attachments.
Handwritten signatures
Sign documents using a handwritten signature with a timestamp.
filling in records on a tablet
View logbook content and submit completed entries on a tablet.
Signing status
Track the status of logbook entries at every stage—planned, pending, or completed.
“With the "ZebraSign" electronic document platform, our document management has become faster, simpler, and more organized. We have streamlined and accelerated both client document signing and internal document management. This enables us to work more efficiently and reduce the time spent on document administration.”
Manage logbooks from anywhere
Stay informed wherever you are. ZebraSign’s electronic logbooks simplify the tracking of recorded entries and completed documents across devices – whether on a computer, phone, or tablet. Designed for diverse work environments, logbooks are also accessible on an office tablet for users without smart devices.
Convenient quick filters allow safety specialists and project managers to sort entry statuses, analyze statistics, and maintain a seamless workflow. ZebraSign further offers comprehensive reporting options, allowing entries to be viewed as overviews or detailed individual documents. Be confidently prepared for audits – with ZebraSign, ensure full legal compliance and stringent data security control.
Security
Certified, legally valid platform
Every signature complies with eIDAS and GDPR, and a qualified timestamp guarantees document integrity.
Design personalized logbooks
With ZebraSign, customized electronic logbooks or registers can be created without any programming knowledge. Forget outdated paper forms – in just a few minutes, add essential data fields, attach supporting documents, and invite others to sign using your preferred signing methods.
Employment contract registers, premises cleaning logs, or work safety logbooks – these are just a few examples. ZebraSign’s logbook creation tool enables the development of an unlimited variety of logbooks, tailored to meet specific requirements.
Automate workflows for efficiency
Streamline workflows with ZebraSign by dynamically assigning new employees to relevant logbooks. Once added, employees automatically receive company policies, internal rules, or any other essential documents. All data is stored digitally, ensuring seamless onboarding and compliance.
ZebraSign ensures timely completion of required entries. Regular employee safety training or other recurring tasks are supported by automated reminders, sent both via email and through the system, helping employees take the required actions promptly. Be confidently prepared for audits, with full legal compliance and stringent data security.
Create your logbookAccess rights
Logbook access rights for every scenario
ZebraSign journals are tailored to meet the needs of various teams. Easily configure access rights – allow users to make one-time entries or regularly update journals based on assigned responsibilities.
ADMINISTRATOR
Logbook creation and management
With administrator access, create and manage logbooks with ease. Assign logbooks to team leaders, monitor progress, and ensure all logs are maintained according to your standards. Stay in full control of every aspect of the process.
MODERATOR
Team integration and coordination
Employees with moderator access can manage and oversee the completion of existing logbooks. Invite team members to leave entries, onboard new users, and track the entire process – all without hassle.
USER
Efficient and intuitive logbook entries
Logging your activities – whether after completing a task, attending a briefing, or reviewing documents – takes just a few clicks. Previous entries will remain confidential.
Grow your business with ZebraSign
Move your business beyond paper logbooks
The use of electronic logs in your company opens up opportunities to manage document flow more efficiently and ensure smooth information transfer.
Partner with ZebraSign to transition all your logs to the digital space, guaranteeing a streamlined and professional log management process.
- Create logs tailored to your company’s specific needs and adapt them for various processes.
- Ensure effortless tracking of each entry.
- Onboard new employees into the logs, ensuring smooth and consistent information transfer, regardless of team size.
- Monitor document review statistics and signing statuses with ease.
Digitize customer management
Do you provide services for various companies where clients are required to sign a log or register, such as during training sessions or briefings?
Ensure secure and streamlined log management with ZebraSign. Partner with ZebraSign to offer your clients a modern solution for managing logs and registers efficiently.
- Easily access and manage all client logs in one centralized platform.
- Save time and reduce travel costs by inviting clients to make entries online – faster, more efficient, and more convenient.
- Ensure timely log entries with ease.
Still unsure if your logbooks can be digitized?
Contact UsFrequently asked questions
What are electronic logbooks and what are their benefits?
Electronic logbooks make it easy to record, store, and manage various processes or entries in one centralized location. ZebraSign electronic logbooks help you efficiently track occupational safety actions, onboarding processes, daily tasks, or other important records. Because the logbooks are centralized, administrative workload is reduced, traceability is improved, and data security is enhanced.
Can electronic logbooks be filled out just like paper logbooks?
Yes, the process of filling out ZebraSign logbooks is intuitive and closely resembles traditional paper logbooks. You can enter all necessary information, add signatures, timestamps, or other important data, making the transition to a digital format simple and convenient.
Can logbooks be filled out from anywhere?
ZebraSign electronic logbooks can be filled out from any location with an internet connection. This allows employees and managers to conveniently make entries or share logbooks whether in the office, working remotely, or on-site.
Can I create custom logbooks tailored to my company’s needs?
On the ZebraSign platform, you can configure custom logbooks to fit specific company processes or requirements. You can choose the logbook structure, fields, and even automation parameters, ensuring the logbook matches your operational needs.
How is data security and compliance ensured?
The ZebraSign platform ensures the highest level of data security – all data is stored in accordance with the ISO/IEC 27001 standard, and the system is fully compliant with GDPR and eIDAS requirements. Modern encryption technologies are used, and only authorized users have access to the logbooks. ZebraSign also allows you to review electronic logbook reports, both in summary and for individual documents. This makes it easy to prepare for audits and ensures strict compliance and data control.
Can the process of filling out logbooks be automated?
ZebraSign offers extensive options for automating logbook processes. You can easily set reminders, use automatic data entry, and integrate logbooks with other systems you use. This saves time and ensures smooth management of all processes.
Dynamic user lists simplify onboarding – when a new employee joins a group, they are automatically assigned to the necessary logbooks, and important documents like company policies or internal rules are sent immediately. All records are stored in digital format.
Automatic reminders, sent via email and within the system, help ensure that employees complete all required actions on time, such as periodic training or safety briefings. This makes daily processes more efficient and ensures all necessary records are completed promptly and with ease.
How do I start using ZebraSign electronic logbooks?
To get started, simply create an account on the ZebraSign platform and select the logbooks module. Set up custom logbooks according to your operational needs and add the necessary employees. The entire system is cloud-based, so no additional equipment or complex installation is required.
What areas are ZebraSign logbooks most commonly used for?
ZebraSign electronic logbooks are most often used for occupational safety processes, employee onboarding, daily work logs, task control, document management, electronic signature tracking, and other areas where accurate and reliable data registration is essential.