Document Management
ZebraSign’s document management system lets you edit, sign, centrally store, and securely share the latest documents across the value chain.
7 days free · no card required
Document handling made simple
Electronic document creation
Upload your electronic documents in PDF format, verify them, and securely store them on our platform.
Important date
Set a critical date for you documents, certificates, or contracts. Automatic reminders – sent via email within the system – ensure you never miss a deadline or required action. Stay on top of every important milestone.
Document template creation
Streamline your document sharing with document templates. Templates are preformatted documents with preset layouts, fonts, and other formatting elements or fillable fields.
Document tags
Easily manage and categorize your documents with tags. Use our filtering system to locate an document in seconds.
Document organization and filtering
Instantly find documents by filtering based on signing status, date, author, or tags. Ultilize search functions to look up documents by name or participants.
Storing documents in folders
Keep your documents, contacts, and templates orginazied in folders. Easily move, delete, and share files to simplify your document management process.
Security
Certified, legally valid platform
Every signature complies with eIDAS and GDPR, and a qualified timestamp guarantees document integrity.
Intelligent document management
Centralized Document Management
Tired of complex document management systems?
Switch to an easy-to-understand ZebraSign system!
Upload and store documents in one place, quickly find them using folders and tags, and track the status of signed documents for faster management.
A solution that ensures smooth daily operations. It doesn’t get any simpler.
Book a demo
“With the "ZebraSign" electronic document platform, our document management has become faster, simpler, and more organized. We have streamlined and accelerated both client document signing and internal document management. This enables us to work more efficiently and reduce the time spent on document administration.”
Frequently asked questions
What is a document management system?
A document management system enables companies to digitize, centrally manage, sign, and archive all important documents in one place. It’s a modern solution that saves time, reduces paper usage, and ensures data security.
How does ZebraSign help companies digitize and automate document management?
ZebraSign allows you to upload, create, sign, and manage documents digitally. You can set up signing workflows, assign responsible parties, use templates, organize documents in folders with tags, and leverage automated workflows. This streamlines operations, reduces manual work, and helps eliminate paper-based processes.
Can I access documents from anywhere?
Absolutely! ZebraSign is a cloud-based platform, so you can access, manage, and sign documents from anywhere – using a computer, tablet, or phone. This is especially convenient for teams or clients working in different locations who need to collaborate quickly and efficiently.
How quickly can you start using ZebraSign?
Getting started with ZebraSign is easy! Once you register and select the plan that best fits your needs, you can begin digitizing your documents right away. If you need assistance or want to see how the platform can work for your business, we recommend booking a demo – our team will show you how ZebraSign can be tailored to your processes and answer any questions you may have.
Can ZebraSign be integrated with other business management systems?
Yes, ZebraSign offers advanced API integration, allowing seamless connection with your existing business management, accounting, or IT systems. This integration automates data exchange and reduces the risk of human error.
With ZebraSign integration, you can centrally manage document flows and make decisions faster, helping to increase productivity and competitiveness. For custom solutions or consultations, feel free to contact us for a demonstration.
What is the important date feature?
The important date feature in ZebraSign’s document management system lets you set critical dates for any document, such as contract expiration, renewals, certificate deadlines, or other key milestones. The system automatically sends reminders by email and within the platform, so you never miss an important action or renewal.
Can templates be used for recurring documents?
Yes, ZebraSign’s document management system allows you to create and use templates for all frequently recurring documents—from contracts and requests to internal orders or consents. You can also create custom templates tailored to your company’s needs.
With ZebraSign document templates, you benefit from:
- Efficiency. Prepare and sign documents in just a few clicks, without starting from scratch each time.
- Consistency. All recurring documents follow your company’s standards and structure, reducing errors and missing information.
- Automation. Set up signing sequences, fillable fields, and assign responsible employees or departments in advance, automating the entire document workflow from preparation to signing and archiving.
- Teamwork. Templates can be easily shared with colleagues or teams, and all documents are available on a centralized platform, accessible from any device.
- Integrations. ZebraSign templates can be integrated with other business management systems via API.
Whether you handle dozens, hundreds, or even thousands of recurring documents each month, ZebraSign’s template features help simplify processes, reduce manual work, and ensure smooth document management across your organization.
How can documents be organized with shared folders?
In ZebraSign’s document management system, you can easily organize documents into shared folders for different teams, departments, or projects. This allows you to store, manage, and access all important documents centrally.
Key benefits of shared folders:
- Centralized access. All team members can quickly find and use the documents they need in one shared location.
- Clear structure. Documents can be grouped by project, department, client, or document type, reducing confusion and saving time searching.
- Data security. You control access rights for each folder, ensuring confidentiality and compliance with security requirements.
- Faster workflows. With ZebraSign templates, employees no longer need to create documents from scratch—just select the right template, fill in the required fields, and send for signing. This speeds up not only document preparation, but also review, signing, and archiving.
This approach not only increases efficiency and transparency but also ensures your company’s document management remains organized, secure, and scalable as your business grows.