Document templates
Create reusable document templates with drag-and-drop fillable fields. Automate paperwork — no coding required.
7 days free · no card required
Why it matters
The same document gets built from scratch every time
Without ZebraSign
- Every document is created from zero
- Format and fields differ each time
- Manual data entry — lots of errors
With ZebraSign
- One template — use it thousands of times
- The same format for every document
- Fillable fields populate automatically
Fillable fields – for instant collection of essential data.
Fillable fields in templates
- Save time on daily tasks – use document templates with predefined sequences.
- Text field, date, checkbox, and more – create the most suitable template for your company.
- Ensure consistent document formats for everyone and smoother daily workflows.
Fillable fields in PDF documents
- Fill out the PDF document using fillable fields and skip the printing.
- Required fields ensure that no input fields are missed.
- Speed up document collection by providing recipients with an easier way to complete and sign forms – even from their mobile phones.
Fillable fields in API integration
- Integration of fillable fields and templates with a standardized API allows for seamless document signing processes within CRM, ERP, and other systems.
- Various integration options are available with your existing IT solutions. Templates are automatically populated with data from your IT system, and once the form is completed, any missing data can be collected back into your system.
- Eliminate manual work, avoid errors, and enjoy a seamless experience.
“With the "ZebraSign" electronic document platform, our document management has become faster, simpler, and more organized. We have streamlined and accelerated both client document signing and internal document management. This enables us to work more efficiently and reduce the time spent on document administration.”
Document templates for efficient organizational operations
No-code solution
- With the drag-and-drop tool, create professional-looking documents without any programming knowledge.
- Simply drag and drop fillable or signature fields directly onto the PDF document.
- Use the fillable fields when sending the document for signing, or save it as a reusable template.
Automated document workflow
- For each template, you can define a document workflow – who needs to fill out, review, or sign it, and in what order.
For example, an employee fills out and signs the document on-site or remotely, the manager approves it, and the accounting department receives the final version approved by all parties.
Centralized templates in the cloud
- Access your documents anytime, anywhere – all templates are available in the cloud.
- Ensure that all team members are working with the most up-to-date versions of documents.
- Need an employment contract or a request form? Simply select a template, fill it out, and sign.
Less manual entry with advanced tools
- Enter information only once – linked fields will automatically replicate the data across the document.
- Predefine answers so participants only need to select from options.
- Dynamic fields can pull data directly from a contact card, automatically filling in the signer’s name, position, and other details.
By digitizing documents, businesses save hundreds of hours per year
Join the modern businesses – simplify document management, automate repetitive tasks, and increase productivity.
Contact usFrequently asked questions
What are document templates?
Document templates are pre-prepared digital documents that you can quickly fill out and sign. They allow you to standardize frequently used documents, automate recurring processes, and save time for the entire team.
How are templates beneficial for daily business operations?
Document templates allow you to standardize and automate frequently recurring documents, enabling employees to prepare, complete, and sign contracts, requests, or other forms much more efficiently. Templates address the challenge of time-consuming, repetitive tasks by ensuring every document conforms to your company’s standards.
How quickly can a template be adapted to new business needs or regulatory changes?
Because business requirements and regulations are constantly evolving, ZebraSign templates can be quickly and easily updated without IT assistance. This ensures ongoing compliance and reduces the risk of using outdated documents.
On the ZebraSign platform, templates can be easily modified – fields can be added or removed, layouts adjusted, or new versions created to meet specific needs. No programming knowledge is required; everything is managed through an intuitive and user-friendly interface.
Which processes can be automated using templates on the ZebraSign platform?
With ZebraSign templates, you can automate your entire document management workflow and significantly reduce manual work. Key automation features include:
- Signing workflow – predefine the signing order and assign responsible parties. The system automatically routes documents to the appropriate individuals to ensure timely completion.
- Fillable fields – templates can include fillable fields (such as name, date, or signature) that employees or clients must complete when using a template.
- Automatic reminders and notifications – the system sends automated reminders by email and within the platform, so no action or deadline is missed.
- Integration with business systems – through API, ZebraSign can be integrated with other business management systems, automating data transfer and document workflows.
These automation features help your team work faster and more accurately, ensuring all documents are managed according to established processes and standards. If you would like to see these features in action, we recommend scheduling a demonstration.
Can templates be used when signing on a tablet?
Absolutely. With ZebraSign document templates, it is easy and convenient to fill in data directly on a tablet. This is especially useful for on-the-spot data entry, such as during client onboarding, meetings, or service delivery. All necessary fields – such as name, date, signature, and contact information – can be predefined, allowing employees or clients to complete them directly on the tablet.
Predefined ZebraSign templates ensure accurate and complete data entry, minimize the risk of errors, and enhance your company’s modern image. All completed documents are securely delivered to the ZebraSign system, saving employee time, eliminating paper forms, and ensuring efficient document management from anywhere.