Electronic Signature for Business: How to Choose a Reliable Partner in 2025

Today, an electronic signature is indispensable for every business. Remote work, digital documents, and international operations all require reliable solutions that guarantee security, speed, and efficiency. But how can you choose the right electronic signature partner in 2025? Below are the main criteria and trends to help you make the best decision.

What Is an Electronic Signature and Why Is It Important for Business?

Before selecting a partner, keep in mind:

• Qualified Electronic Signature (QES) carries the same legal weight as a handwritten signature within EU countries under the eIDAS regulation.
• It reduces signing times, lowers administrative burden, and cuts costs for paper, mailing, and archiving.
• It enhances transparency by recording the signing process, signatories, and timestamps.

Types of Electronic Signatures – What Does Your Business Need?

Not every case requires a QES. While QES offers the highest legal assurance and EU-wide recognition, it can be costlier and may demand additional technical solutions.

• Simple Electronic Signature (SES): Sufficient for everyday internal processes such as work requests, approvals, or team agreements. It’s fast, easy, and requires no extra certificates.
• Advanced Electronic Signature (AES): A good choice if you need more security and authentication but do not require maximum legal validity.
• Qualified Electronic Signature (QES): Essential for documents with strict legal requirements—contracts with government agencies, public procurement, notarial acts, or international transactions.

Avoid overpaying for functionality you don’t need. For example, using QES for internal approvals or vacation requests would be excessive. Conversely, for public tenders or cross-border agreements, QES is a must.

Key Criteria for Choosing an Electronic Signature Partner

1. Legal Compliance: The provider must be eIDAS-certified, with qualified certificates recognized across the EU, and regularly audited.

2. Security Standards: Look for ISO/IEC 27001 compliance, data encryption, secure handling, and archiving.

3. Signature Types and Flexibility: Ensure all signature types (SES, AES, QES) are available, along with popular identification methods like Smart-ID, Mobile ID, and LT ID.

4. Integration Capabilities: Check whether the service integrates with your CRM, ERP, or document management systems.

5. User Experience and Accessibility: The platform should be intuitive, mobile-friendly, and support multiple languages, including Lithuanian.

6. Costs and Pricing Model: Review whether pricing—fixed, subscription-based, or per-signature—matches your needs. Confirm there are no hidden fees.

7. Reputation and References: Look for reviews, case studies, and examples of successful implementations in similar industries.

Electronic Signature Trends for 2025

• Automation and Workflow Management: Templates, status tracking, reminders, and integrated workflows boost efficiency.

• Mobility and Remote Access: Signing via smartphones, tablets, or browsers is increasingly critical.

• Data Protection and Privacy: Compliance with GDPR and local regulations is paramount; providers must have clear policies and procedures.

• International Transactions: For cross-border operations, qualified certificates recognized throughout the EU are essential.

• Sustainability: Reducing paper usage, logistics costs, and physical archiving is an emerging competitive advantage.

Why ZebraSign Is a Strong Choice

ZebraSign is not only an innovative, user-friendly platform for document digitization and signing but also a continuously evolving solution tailored for everyday users.

• Comprehensive Features: Integrated document management, templates, group signing, and real-time tracking.
• All Signature Types Supported: QES, Smart-ID, Mobile ID, LT ID, and even biometric signing on tablets.
• High Security Standards: Full eIDAS compliance, GDPR readiness, ISO certifications, and secure archiving.
• Ease of Use: Intuitive interface, mobile access, and instant onboarding.
• Flexible Pricing: Suitable for businesses of all sizes with transparent cost structures.

Questions to Ask Before Choosing an Electronic Signature Company

1. Is the provider eIDAS-certified?

2. What signature types and identity verification methods are offered?

3. How and where are signed documents stored? Are integrity and timestamps guaranteed?

4. Is the solution compatible with your current systems?

5. Is the platform intuitive, mobile-friendly, and available in Lithuanian?

6. What is the pricing model, and is a free trial available?

7. How quickly does technical support respond?

Conclusion

In 2025, electronic signatures are no longer optional—they’re a necessity. The right partner ensures not just signing functionality but an efficient document management ecosystem, streamlined workflows, and robust data security.

ZebraSign offers solutions that help businesses operate quickly, securely, and reliably—from small companies to international organizations.

Still not using ZebraSign’s e-signature? Now is the perfect time to start – try ZebraSign yourself or contact us to find the best solution for your organization!