How to Sign Google Docs with an E-Signature

Electronic Signature and Google Docs: A Modern Business Solution

As more businesses transition to creating documents in Google Docs, this platform has become indispensable for companies seeking a convenient way to create and edit documents in real time. Cloud-based technology enables teams to collaborate, share ideas, and prepare documents quickly. However, one critical question remains: how can these documents be signed electronically to ensure they are legally valid and securely archived?

The answer lies in an innovative tool – ZebraSign Printer – which makes document signing simple, fast, and modern. This solution allows you to sign Google Docs securely and easily in just a few steps, without the need for manual conversions or additional software.

What is ZebraSign Printer?

ZebraSign Printer isn’t a traditional printer but a virtual tool that “prints” your document directly into an electronic format. Instead of printing on paper, it automatically converts your Google Docs document into a PDF, preserving its visual structure, fonts, and formatting. This tool seamlessly transfers documents to the ZebraSign platform, where they can be signed with an electronic signature with just a few clicks. It eliminates unnecessary steps and saves time, especially for businesses managing large volumes of documents.

How to Sign a Google Docs Document with an Electronic Signature in ZebraSign Printer

Signing a document with an electronic signature is so simple that even beginners can do it effortlessly. Follow these steps:

Step 1: Prepare Your Document in Google Docs

• Ensure your document is fully prepared – error-free, with all necessary attachments and in its final version. This is crucial because a signed document becomes legally binding, and any errors could cause misunderstandings.

Step 2: Print the Document Using the ZebraSign Printer

• Open your document in Google Docs.
• Click File > Print or use the shortcut CTRL+P.
• In the print window, select ZebraSign Printer as the printer type.
• Confirm by clicking Print. Your document will automatically be transferred to the ZebraSign platform, ready for signing in PDF format.

Step 3: Log in to Your ZebraSign Account

The document will open in the ZebraSign system, where you can:

• Add signatories: Specify who needs to sign the document (e.g., a manager, client, or colleague).
• Set the signing order: If multiple people need to sign, you can define the order in which they do so.
• Choose a signing method: ZebraSign supports various e-signature methods.

Step 4: Sign the Document Electronically

Once signed, you can download the document as a PDF, send it via email, or archive it in ZebraSign’s storage for long-term safekeeping.

Why Use a ZebraSign Printer for Signing Google Docs?

ZebraSign Printer is more than just a tool – it’s a solution that simplifies the entire document signing process with electronic signatures. Here are its key benefits:

• No manual conversions: No need to export the document to PDF – ZebraSign Printer does it automatically.
• Preserves document design: All tables, images, and fonts remain exactly as they were in Google Docs.
• Security and reliability: ZebraSign uses advanced encryption technologies to ensure your documents are protected.
• Business process integration: Ideal for companies managing HR documents, financial reports, or contracts, as it automates and centralizes document management.
• Time-saving: The process is fast and intuitive, allowing you to focus on more important tasks instead of document administration.

Practical Example

Imagine you’re an HR manager who has prepared a new employee’s contract in Google Docs. Instead of printing or manually exporting the document, you:

1. Select Print and choose ZebraSign Printer.
2. In the ZebraSign platform, add the signatories: the company director and the new employee.
3. Specify that the document must be signed with an electronic signature.
4. Both parties sign the document in minutes, and the signed contract is automatically saved in your company’s folder in ZebraSign’s storage.

This process eliminates the need for paper documents, reduces the risk of errors, and allows for quick and efficient signing, even if the signatories are in different cities or countries.

Frequently asked questions

Do I need to manually convert my Google Docs to PDF before signing?

No, ZebraSign Printer automatically converts your Google Docs document to PDF, preserving its design, including tables, images, and fonts, eliminating the need for manual conversions.

What happens to signed documents after they are completed?

Once signed, documents can be downloaded as PDFs, sent via email, or securely archived in ZebraSign’s storage for long-term safekeeping, ensuring easy access and organization.

Can multiple people sign a single Google Docs document using a ZebraSign Printer?

Yes, you can add multiple signatories in the ZebraSign platform and specify the signing order if needed. This is useful for documents like contracts requiring signatures from several parties, even if they are in different locations.

ZebraSign Printer offers a simple and efficient way to sign Google Docs with an electronic signature without extra steps.

It combines the convenience of Google Docs with the power of electronic signatures, enabling businesses and individuals to work faster, safer, and more efficiently while avoiding traditional document management hassles. Whether you’re a small business handling a few contracts a week or a large organization automating hundreds of documents, ZebraSign Printer is a game-changer for document signing.

Haven’t tried electronic signatures yet? Now might be the perfect time! Try ZebraSign for yourself or get in touch, and we’ll find the best solution for your organization.