How digitalisation helped to overcome document management challenges | “Namai visiems”

22-05-2025

The NGO “Namai visiems” faced complex document handling and slow internal processes. After trying ZebraSign, workflows became faster, smoother, and contributed to the organisation’s sustainability goals. Read their success story below – it might inspire you too.

About the Organisation

“Namai visiems” is a non-governmental organisation operating in the Šakiai and Jurbarkas districts. Open and innovative, it provides person-centred services to seniors, people with disabilities, and individuals in crisis.

Challenges Before ZebraSign

Before using ZebraSign, “Namai visiems” faced significant document management issues due to inefficient internal systems:

• Internal documents had to be printed and signed manually, complicating preparation and sharing, especially when multiple approvals or different locations were involved.
• Staff work across various locations, making physical document transfer logistically demanding and often delaying decision-making.
• Electronic signatures were used only for external documents; internal approvals depended on the availability of the director and accountant, frequently causing delays.

These issues slowed operations, increased administrative burden, and hindered effective document management.

Success story – The Digitalisation Solution

“Namai visiems” is an inspiring example of how value-driven organisations can adopt innovation for operational efficiency. By moving away from paper-based documentation, which posed logistical and scheduling challenges, the organisation took a natural step towards digitalisation.

The decision to adopt electronic document management with ZebraSign was driven by:

• An innovative and sustainable way to sign documents directly on a tablet using biometric handwritten signatures.
• Simple and fast document sharing with multiple recipients via ZebraSign or email, reducing admin workload and streamlining communication among the team.
• Professional training and intuitive interface: ZebraSign provided clear training and a user-friendly system, enabling quick adoption without disrupting daily operations.

Thanks to the professionally organised training provided by the ZebraSign team and the clear, intuitive user interface, the staff at “Namai visiems” quickly adopted the new system and immediately integrated it into their daily operations without disrupting the organisation’s workflow.

Results

After implementing ZebraSign and using electronic signatures daily, “Namai visiems” experienced clear improvements:

• Documents now reach recipients via email, and electronic signing is accessible to all staff.
• Internal communication improved, and the need for printing decreased, supporting the organisation’s sustainability goals.
• Staff quickly adapted to the intuitive system, valuing the clear signing sequence and efficient document upload and sharing process.
• According to Director Giedrė Šedbarienė, ZebraSign has strengthened teamwork, improved communication, and become an essential part of everyday operations, enhancing efficiency and sustainability.

“ZebraSign has become an indispensable tool in our daily work. It not only simplifies document management but also allows us to work more efficiently and contribute to our sustainability goals.” – Director of “Namai visiems”.

We’re proud to support “Namai visiems” in boosting their operational efficiency and promoting digital transformation. Try ZebraSign for yourself! Interested in learning more? Visit zebrasign.com or get in touch for a consultation – we’ll help you digitalise your document signing processes.